4 Essential Event Rental Items You Shouldn’t Forget

Organizing events require months and months of planning and preparations. Whether you are organizing a personal event or doing it for a client, the steps involved in holding a successful event are relatively the same. All events have certain key elements that are the same across the board. Every event, for example, needs a venue, attendees, and an agenda.

This implies that when you can plan and organize one kind of event, like a wedding, you can do the same for a completely different type of event, such as a corporate conference. Another common aspect of most events is that they tend to cost a fortune. Globally, the events industry is valued at £800 billion. With a projected CAGR of 11.2% from 2021 to 2028, the industry is expected to reach £2 trillion.

Important Event Rental Items

With stakes so high and money and reputation on the line, aiming for perfection and ensuring event success are the only acceptable outcomes. Event organization and management are multifaceted subjects, but today, we will focus on the event rental items that are an essential part of any event.

Here are the four key event rental items that you need to arrange to hold a successful event:

The Venue

The venue is a basic element of any event. You need a place to organize the event and the venue must be just the perfect size to accommodate all the guests and make space for all the other necessary items. Arranging the venue is the first step since many other decisions are based on the location, size, and type of venue you select.

Venue rental is also significant since it is a major expense. A major part of the budget must be set aside for it. For example, the average rental for a wedding venue in the UK ranges from £5,938 to £8,045, depending on the day of the week.

While indoor venues such as halls, conference rooms, bars, and warehouses have a daily or hourly rental fee, outdoor venues are costly, too. Even if the outdoor venue is free of charge, like holding a birthday party in your backyard, you still have to spend money on rental equipment like tents and canopies to provide shade and protect against the elements.

Stage and Audio-Visual Equipment

Events, whether formal or informal, have an agenda. Audiovisual equipment like microphones, speakers, teleprompters, and screens is needed to provide entertainment or aid with more official business. Whether the event is a charity auction, a college talk, or a wedding, audio and video equipment is needed to assist with carrying out the event proceedings.

The stage and audio-visual equipment is, again, very costly. Additionally, these are needed for a short time just for the event. It makes little sense to buy all this equipment for one-time use. it is better to rent and pay an hourly fee instead. This way, you can access state-of-the-art equipment and have an amazing stage without paying an exorbitant amount.

Renting stage and audio equipment also saves you the hassle of storing bulky and expensive equipment. When you get a rental you can use it throughout the event. Once the event is over the rental company will simply come and and pack up all the equipment and take it away.

Furniture and Décor

An event must have an ambiance and a vibe. The décor plays a key role in setting the mood and tone of the event. Furniture and other fixtures are equally necessary parts of any event. You must ensure that the attendees are comfortably accommodated to participate properly in the event.

Furniture such as chairs, tables, and sofas can be rented in various types and styles. A formal wedding reception may require round table seating to serve dinner properly. In contrast, the wedding ceremony may require getting chairs so the guests can be seated facing the stage. Selecting and getting the right furniture is key to getting your event off the ground and guaranteeing success.

Similarly, décor is needed to make the event stand out. The décor may perform several different functions, such as providing a warm and welcoming atmosphere or aiding with the event’s marketing. Décor and excess furniture are needed for the event; however, once the event is over, storing and managing everything becomes a real pain, so renting is the only logical alternative.

Silverware and Cutlery

Like all the other items listed above, silverware and glassware are necessary for any event, specifically where food is served, but they become redundant when the event ends. In most cases, caterers hired to provide the food provide cutlery and glassware rental services.

Companies that rent out cutlery charge a fee for the service, and if there are any damages, like broken glasses, plates, etc., the company can charge extra compensation. You do not have to worry about cleaning the cutlery and dealing with the hassle of storing them properly. Transporting the cutlery, which is fragile and prone to breakage, to and from the event venue is also generally the rental company’s responsibility.

Make your Event a Success

Any event organizer knows that success requires hard work and effort. There are so many decisions to make and many things to plan and execute. Getting some basic items on rent can save you tremendous time and money.

Listed above are some basic event necessities that you can get on rent and use for the event. Naturally, these may differ slightly depending on the type of event you are hosting. But these are usually the most commonly rented items. Rental items are very useful as they allow you to organize your event and go smoothly without buying a ton of stuff and then worrying about how to store it.

Rentals allow you to streamline your event and get everything you need without driving up the cost too much. Professional event organizers like Daniel Lay, can be hired to make it even easier to organize the event since they already have established connections with all kinds of rental services and are bale to arrange for any kind of items that you may need for the event.


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