Let’s be honest—running a team today can feel like juggling flaming swords in a hurricane. Deadlines stack up, emails come in at an alarming rate, and projects slip through the cracks despite everyone putting in their best effort. This is why you need the best project management tools in place. This is essential, not just a nice-to-have. Lark is a complete all-in-one ecosystem that makes Base, Docs, Calendar and more available so that teams have clarity, organization, flexibility, and reduced friction in their everyday processes.
Now it’s important to note that while many tools claim to make you more productive, only a handful provide seamlessness across project tracking, document collaboration, and scheduling. Lark accomplishes this without your team having to hop in and out of a half dozen applications. Each component—Base, Docs, Calendar—works together in an integrated way so that teams can stay on the same page, meet deadlines, and reduce wasted time.
Let’s discuss these components now whether you run a small team or just managing a cross-functional department, the Lark trio is invaluable in transforming work. Let’s get to the details.
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Lark Base: centralize and track your projects
Let’s say you are gearing up for a big launch of a product. You have marketing, design, and dev teams all working in parallel with their own timelines and deliverables. It’s an opportunity for tasks to fall behind or things to get miscommunicated if there is no overall perspective on everything. This is why Lark Base exists.
Base becomes the central home for all of your work. You can create boards for certain initiatives, assign tasks to your teammates, and use custom fields for your team’s workflow. For example, a design team can track every asset in a marketing campaign, from a concept sketch to a finalized graphic, and tag the people responsible for each stage.
Base also allows for real-time visibility – your team can comment on each task, attach relevant Docs, and updates are instantaneous. With an automated workflow, nobody has to wait for the email train or the weekly meetings to understand where something is with a project. Managers receive a helicopter view of the team’s commitments to easily allocate tasks, and mitigate burnout.
Even small teams benefit from Base. Consider a startup managing a content calendar: tasks for drafting, editing, and publishing articles are tracked in one place. Deadlines are clear, responsibilities are defined, and team members can see the overall project timeline. The result is less confusion and more predictable outcomes.
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Lark Docs: collaborate in real time
Next is Lark Docs, which resolves the mess of version control and endless email threads. If you’ve ever dealt with multiple people editing one file, you know how many ways you can fail, miscommunicate, or lose updates. You entirely alleviate this problem by enabling everyone to edit, comment, and collaborate in real-time.
For example, your team is working on a client proposal, so marketing, design, and finance need to add their sections. Everybody can edit the document as you go. Sidebar comments can be added in Docs, and you can tag colleagues to provide approval or feedback. Gone are the days of questioning whether you are editing the most up-to-date version.
But Docs doesn’t just stop there! You can connect Docs to tasks in Lark Base, so that every piece of the puzzle stays connected. For instance, as a finance team collaborates on a budget document in Docs, the associated task in Base would automatically update. This keeps everyone’s ability to view status in context, and removes opportunities for miscommunication, leading to increased efficiency.
Docs is particularly useful for remote or hybrid teams. Teams can co-author documents while in different locations and time zones, instantly seeing edits and feedback. For organizations with high collaboration needs—like marketing agencies or consulting firms—Docs prevents delays caused by document bottlenecks, helping teams hit deadlines faster.
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Lark Calendar and automating workflows
Even with tasks tracked in Base and documents flowing smoothly in Docs, scheduling can still cause delays if not managed well. This is where Lark Calendar becomes invaluable. Calendar keeps meetings, deadlines, and reminders perfectly in sync.
Say your team holds weekly project check-ins. With Calendar, you can schedule recurring meetings, attach relevant Docs for the meetings, and track ongoing tasks with notifications. This ensures everyone knows what’s coming, what to prepare, and when updates are due. Cross-team visibility is another key advantage. If the development team is sprinting while marketing has a campaign launch, Calendar prevents conflicts and keeps both projects on track.
And here’s the real game-changer: Lark allows teams to smooth the workflow that used to take hours of manual coordination. Routine tasks, like routing documents for approval, sending status updates, or gathering feedback, can now happen automatically. For instance, when a Base task requires a manager’s approval, Lark can automatically notify the manager, attach the relevant Docs, and update Calendar events without human intervention.
This automation isn’t just convenient; it’s transformative. Teams spend less time chasing approvals and more time executing meaningful work. Employees can focus on strategy, creative thinking, and problem-solving, rather than repetitive coordination. For small businesses trying to scale, this is a huge efficiency boost.
Final thoughts
By combining Base, Docs, Calendar, and work automation, Lark goes beyond being a simple suite of productivity tools. It is a productive business process management software.
Teams will fundamentally improve the way they work together, be accountable, and create consistency in projects. Unlike platforms that force you to go through multiple apps to get the job done with context switching among tasks, documents, and scheduling, in Lark, you do all of this naturally as a complete workflow solution. No integration with third-party tools is necessary, and you can forget about losing knowledge and data in an unofficial data silo.
For practical examples of Lark, teams can collectively record all campaigns into Base, collaboratively build assets in the Docs; while all of the input moves could also exist in the Calendar, and HR can track onboarding tasks for new hires and each training session with reminders and alerts directly to the new hire. Meanwhile, product teams can, run sprints, attach technical artifacts, run daily stand-ups on the same application/platform.
Lark is uncluttering team’s time-consuming coordination so they can focus on high-value work and tasks by making decisions quicker with greater visibility of who needs what and at what point, while improving overall workflows across teams, departments and different applications. Lark is not just about productivity, but about purpose in providing teams a structure, workflows, and tools to perform as a team.
